Executive Assistant – Eastvale Chamber of Commerce (Eastvale)
compensation: $16-$18/ Hour DOE
contract job part-time
non-profit organization app deadline 4/7
Executive Assistant to the Board
Job Summary:
Assist the Board of Directors with the overall running of the Eastvale Chamber of Commerce.
Oversee the planning, marketing and execution of all Chamber events. Act as the liaison between
all Chamber members and the BOD to communicate member wants and needs as well as member
feedback.
Essential Functions:
1. Responsible for accounting functions including billing and membership accounting, preparing deposits, accounts payable and receivable, payroll, generating financial reports, completing tax forms and other financial record keeping. QuickBooks is utilized for accounting functions.
2. Oversee the planning, marketing and execution of all Chamber events (i.e. Morning and Evening Mixers, Quarterly events, Ribbon Cuttings, Grand Openings, etc.)
3. Coordinate and facilitate bi-weekly Board Meetings by creating the meeting agenda and recording minutes that are to be distributed no later than the Tuesday after each Board meeting.
4. Must attend and emcee ALL Chamber hosted events listed above.
5. Must work in conjunction with the Ambassador Co-Chairs in order to coordinate Ambassador volunteer help at Chamber events.
6. Must work in conjunction with the Marketing Assistant/Recruiter to recruit and retain new and existing members and volunteers.
7. Work in conjunction with the Marketing Assistant/ Recruiter to manage the Chamber Website and online media presence.
8. Maintain Chamber brand image by presenting oneself as well as the organization in a professional and distinguished manner.
9. Maintain exceptional customer service for all current and potential members by acting as the point person for all Chamber inquiries as well as assisting members with questions and concerns.
10. Operate and maintain the Chamber business phone during normal business operating hours.
11. Properly relay information to the correct Board Member for expedited responses to ensure that all Chamber matters are being handled effectively and in a time-bound manner.
*May be required to perform other duties as assigned by the Board of Directors or Chamber Support Staff
Requirements:
• Must be able to dedicate a minimum of 25-28 hours per week to Chamber focused initiatives
• Must submit invoices in an accurate and timely manger (Bi-Monthly — 1st & 15th )
• Must attend 85% of Chamber functions throughout the year
• Must have proficiency in QuickBooks and Microsoft Office Suite
• Must have a background in one of the following:
o Marketing
o Public Relations
o Management
o Communications
o Human Resources
o Customer Service
Purpose:
The purpose of the Executive Assistant to the Board is to bridge the gap between the members of the Chamber and the Board of Directors. This position is to act as the point person for all questions, comments and concerns while redirecting members and potential members to the right resources for their needs. The Executive Assistant to the Board is to be seen as the face to the Chamber and should spearhead all current Chamber events as well as provide new and innovative events that build membership value and Chamber membership base.
Respond to this link:
http://inlandempire.craigslist.org/ofc/4398146558.html
